From discovering exhibitors to sending proposals, tracking your pipeline to invoicing — Exphora is the all-in-one platform for trade show booth construction and exhibition service companies.
Manage clients, leads, proposals, contracts, invoices, expenses, team tasks, and access our exclusive global trade show database — all from a single dashboard.
Trusted by exhibition companiesTEC ExhibitionVitrinIQSnap Exhibitions
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+38
New leads today
app.exphora.com / dashboard
Sales Pipeline
Live
$284K
Pipeline Value
47
Active Deals
68%
Win Rate
Client
Trade Show
Value
Stage
Apex Exhibits
CES 2026
$45K
Proposal Sent
NovaBooth Co.
SEMA Show
$32K
Negotiation
TradeVision Inc.
NRF 2026
$28K
Design Phase
GlobalStand Ltd.
Hannover Messe
$67K
Won
5 proposals sent
This week · $125K total
CRM
Pipeline
AI Proposals
Invoices
Lead Center
Signal Explorer
Contracts
Calendar
Marketing
Expenses
Trade Show Data
Projects
Reports
WhatsApp
AI Chat Widget
Web Forms
Team Roles
Partner Portal
Multi-Currency
Affiliate Program
Branding
CRM
Pipeline
AI Proposals
Invoices
Lead Center
Signal Explorer
Contracts
Calendar
Marketing
Expenses
Trade Show Data
Projects
Reports
WhatsApp
AI Chat Widget
Web Forms
Team Roles
Partner Portal
Multi-Currency
Affiliate Program
Branding
Exphora — CRM Software for Booth Builders and Exhibition Companies
Exphora is a SaaS CRM (Customer Relationship Management) platform purpose-built for trade show booth builders, exhibition stand designers, and expo service companies. Unlike generic CRMs such as HubSpot, Salesforce, or Pipedrive, Exphora is designed from the ground up for the exhibition and trade show industry.
Exphora combines 12+ modules into one platform: Client & Contact Management, Lead Center with Signal Explorer (a global trade show exhibitor database), Visual Sales Pipeline, Proposals & Quotes, Contract Management, Invoicing & Payments, Expense Tracking, Email Marketing & Campaigns, Project Management, Trade Show Calendar, Global Trade Show Database, and Reports & Analytics. It is available in 9 languages: English, Turkish, German, French, Spanish, Italian, Polish, Chinese, and Latin American Spanish.
Who Uses Exphora?
Exphora is used by booth construction companies, exhibition stand designers, expo service providers, trade show general contractors, custom stand builders, modular booth suppliers, AV and exhibition installation companies, and any business that builds or services trade show exhibits worldwide. It serves solo booth builders, growing teams, and large international exhibition companies.
Key Features of Exphora — Complete List
Client & Contact Management: full CRM with company profiles, contact persons, tier segmentation (Bronze to Platinum), agency tracking, vendor management, trade show attendance history
Lead Center & Signal Explorer: 9 lead sources (web forms, custom forms, CSV/Excel imports, WhatsApp, Facebook, Instagram, email IMAP, AI chat widget, trade show database). Automatic lead scoring 0-100. Status tracking: new, contacted, qualified, converted, lost. Convert leads to contacts with auto-created opportunities
Visual Sales Pipeline: drag-and-drop Kanban boards, multiple pipelines, custom color-coded stages, per-user access control, deal value and probability tracking
Proposals & Quotes: the most comprehensive proposal system for booth builders. 30+ booth specification fields including size (m2/sqft), stand type (wood, modular, hybrid, custom), open faces, height, floor type, electrical (outlets, amperage, voltage), water & air connections, 11 lighting types (LED, spotlights, gobo, neon strips), multimedia/AV (LED walls, touch screens, projectors, holograms), furniture, meeting rooms with per-room specs, kitchen equipment, storage, lounge, hanging banners, catering, hostess count. Up to 10 3D render images. AI-powered generation via Claude. Client portal with accept/reject/revision workflow. Email approval. Reusable templates and material library
Multi-Channel Messaging: WhatsApp Business, Facebook Messenger, Instagram DMs, email (IMAP), SMS, in-app messaging — all in one inbox with auto lead creation
AI-Powered Chat Widget: embeddable website chat powered by Claude AI, auto lead capture, custom instructions, WordPress plugin, 24/7 lead qualification
Custom Web Forms: multi-step form builder, public share links, embed codes, auto lead creation, trade show picker integration
Project & Task Management: auto-create projects from proposals, material checklists from line items, task assignment with priority/due dates/comments/attachments
Team Management: 6 role types (Owner, Manager, Sales Rep, Designer, Accountant, Viewer), per-module permissions, invitation system, audit log
Trade Show Calendar: aggregates trade shows, client meetings, task deadlines, team schedules in month/week/day views
Global Trade Show Database: thousands of events worldwide, exhibitor lists, search by country/category/date, one-click import with AI enrichment
Partner & Client Portals: branded portals for proposals/invoices/contracts, external partner access with magic links, granular permissions per opportunity
AI Features (Claude): proposal generation, contact enrichment, chat widget conversations, lead qualification — all powered by Anthropic Claude
Reports & Analytics: revenue charts, pipeline health, lead conversion, proposal win/loss, invoice collection, payment trends, team performance, export to PDF/Excel
Complete Branding: logo, colors, slogan applied to all client-facing documents, website branding scraper, custom email templates
Starter: $49/month ($490/year) — 1 user, CRM, pipeline, proposals, calendar. Pro: $199/month ($1,990/year) — up to 5 users, adds Lead Center, Signal Explorer, invoices, contracts, marketing. Enterprise: $399/month ($3,990/year) — up to 10 users, global trade show database, API access, advanced reports, extra seats at $25/month. All plans include a 3-day free trial.
Exphora vs Generic CRMs
Compared to HubSpot, Salesforce, Pipedrive, or Zoho CRM, Exphora is the only CRM built specifically for the trade show and exhibition industry. It requires no complex customization because it already speaks the language of booth builders: trade shows, exhibitors, booth projects, proposals, contracts, and invoices are built-in concepts. Signal Explorer — a unique trade show exhibitor database — has no equivalent in generic CRMs. Exphora starts at $49/month, making it significantly more affordable than enterprise CRM platforms.
Electronic Approval Workflow for Booth Builders
Exphora streamlines the entire booth project lifecycle with a 100% electronic workflow. Clients receive branded portal links to view, approve, and sign documents online — no printing, scanning, or emailing PDFs. The workflow: (1) Client views and approves the proposal via branded portal link. (2) Contract auto-generates from the accepted proposal; client signs electronically via portal. (3) Invoice auto-generates; client views and pays online via bank transfer, Stripe, PayPal, Wise, or other methods. (4) Payment confirmation and tracking in real-time. Each document is branded with the booth builder's logo and colors, providing a professional client experience while saving hours of administrative work per project.
100% Electronic Workflow
Proposals, contracts, invoices, and payments — your clients approve, sign, and pay everything online via branded portal links. No printing, scanning, or email attachments.
From Brief to Invoice
Proposal → contract → invoice → payment. Each step auto-generates from the previous one. One click to move your booth project forward.
Global Trade Show Intelligence
Discover exhibitors from thousands of trade shows worldwide and import them as leads — before the competition even knows they exist.
112,252+
Trade shows tracked
Across all major industries
433K+
Exhibitor profiles
Structured & searchable
632K+
Verified contacts
Emails, phones & socials
254+
Countries covered
Global intelligence
Trusted by exhibition companies
TEC Exhibition
VitrinIQ
Snap Exhibitions
22 years building software for global brands & trade-show industry
Mercedes-Benz
Panasonic
Samsung
Reed Exhibitions
Tüyap Expo
Ford
Turkcell
Kale Group
Past delivery by founder Yasin Kucuk through Periger Technologies & Sentio Technologies — including Mercedes Global “Best Practice” award, Novartis Europe “Innovation” award, and a 2,600-dealer real-time digital signage network for Turkey Jockey Club.
Signal
Signal Radar:who to contact today
It is not a directory. Signal tells you which exhibitor is coming to a fair near you, whose stand decision is on the table right now, and who you can reach today — with the reason written on the card.
Within 500 km of you, over the next 6 months
Decision window: 90-180 days before the fair — the weeks the builder is chosen
Coming to more than one fair near you? One modular stand, two or three jobs
Similar to customers you already won — and reachable on WhatsApp today
Exphora replaces spreadsheets, scattered emails, and disconnected tools. Set up once and manage your entire booth building business from a single dashboard.
01
Create your account
Sign up in seconds. Add your company logo, brand colors, and contact information. Your branding automatically appears on proposals, contracts, invoices, payment links, and your client portal.
02
Import your contacts
Add existing clients from spreadsheets or discover new ones using Signal Explorer — our global trade show exhibitor database with thousands of potential customers. Leads auto-score and flow into your pipeline.
03
Send proposals & get approvals
Create booth proposals with AI or manually (30+ specs). Send to clients via branded portal link. They view, approve, or request revisions — all electronically, no printing or scanning needed.
04
Sign, invoice & get paid
Accepted proposal? Auto-generate contract with e-signatures, then invoice with online payment. Your client approves the proposal, signs the contract, and pays the invoice — all from their browser via branded portal links. No emails back and forth.
Build your trade show stand in 3D right in the browser — drag-and-drop walls, furniture, lighting, graphics. The system auto-generates the electric plan, artwork list and production worksheets. Send branded online proposals to clients — they review, comment, approve and e-sign in their browser. Once approved, ship the digital production package straight to the workshop. From first sketch to fabricator handoff, every step is online — trackable, versioned, and signed off electronically.
Exphora is software — we don't build, ship, or install booths. We give you the 3D Designer + 6 CAD export formats so you can design yourself, or share the file with your stand-builder. Free forever, no credit card.
Electric plan — outlets, lighting, total kW, auto-laid from your 3D scene
Artwork list — every panel, fascia & graphic spec'd with size & material
Production list — materials, hardware & cut list ready for workshop
20+ modules designed specifically for trade show booth builders, stand designers, and exhibition service providers.
Client & Contact Management
Complete CRM for booth builders. Manage companies, contacts, agencies, and vendors with status tracking, tier segmentation (Bronze to Platinum), communication history, and full client lifecycle management.
Company & contact profiles with tags
Agency & vendor partnership tracking
Tier-based segmentation (Bronze–Platinum)
Trade show attendance history per contact
Lead Center & Signal Explorer
Capture leads from 9 sources: web forms, custom forms, CSV/Excel imports, WhatsApp, Facebook, Instagram, email (IMAP), AI chat widget, and our exclusive Signal database — a global trade show exhibitor directory. Automatic lead scoring (0–100). Track status, assign priority, and convert leads to contacts with auto-created opportunities.
9 lead sources incl. WhatsApp & social
Auto lead scoring 0–100
CSV/Excel bulk import with preview
Convert to contact + auto-create opportunity
Visual Sales Pipeline
Drag-and-drop Kanban boards to track every booth project from first contact to close. Create multiple pipelines, custom color-coded stages, assign team members, and see your entire sales funnel at a glance.
Kanban drag-and-drop boards
Multiple pipelines & custom stages
Deal value & probability tracking
Per-user pipeline access restrictions
Proposals & Quotes
The most comprehensive proposal system built for booth builders. 30+ booth specification fields: size, stand type, electrical, water & air, 11 lighting types, multimedia/AV, furniture, meeting rooms, kitchen, storage, lounge, banners, catering, hostess count. Up to 10 3D render images. AI-powered generation via Claude. Clients view, approve, or request revisions via branded portal.
Generate proforma and final invoices in 7 currencies with auto-numbering. Line items with service, description, quantity, and unit price. 9 payment methods: bank transfer, PayPal, Zelle, Stripe, Wise, cash, check, credit card. Partial payment support. Branded invoice emails with payment instructions.
Proforma + final invoices in 7 currencies
9 payment methods (bank, PayPal, Stripe, Wise...)
Partial payments + auto-status updates
Branded client portal + email sending
Payment Requests (Ask Payment)
Send quick payment requests to clients without creating a full invoice. Set a custom amount, add a description, choose a payment method, and share a branded payment link. Clients open the link, see payment instructions, and confirm payment.
Quick payment links (no invoice needed)
Client confirmation via public link
Branded emails + payment reminders
Real-time status + payment statistics
Expense Tracking
Track project expenses, vendor costs, and team expenditures. Upload receipts, link expenses to specific trade shows and opportunities, and analyze profitability per project.
Receipt uploads & storage
Link expenses to projects & events
Vendor cost tracking
Category-based profitability reports
Email Marketing & Campaigns
Build automated email sequences with open/click tracking, create targeted campaigns by contact segment, design reusable email templates, and reach the right exhibitors at the right time with data-driven outreach.
Automated multi-step sequences
Contact segmentation & targeting
Email open & click tracking
Campaign performance analytics
Multi-Channel Messaging
Communicate with clients from one inbox: email (IMAP), WhatsApp Business, Facebook Messenger, Instagram DMs, SMS, and in-app messaging. Every conversation auto-creates leads and syncs with your CRM.
WhatsApp Business integration
Facebook & Instagram DM capture
Email (IMAP) sync
Auto lead creation from messages
AI-Powered Chat Widget
Embed an intelligent chat widget on your website powered by Claude AI. It answers visitor questions, collects lead info, searches your trade show database, and qualifies prospects 24/7.
Claude AI conversations
Auto lead capture & qualification
Custom instructions & branding
WordPress plugin + embed code
Custom Web Forms
Build multi-step forms (wizard-style) for your website — booth request forms, quote requests, event registrations. Responses auto-create leads in your CRM with custom field mapping.
Multi-step form builder
Public share links & embed codes
Auto lead creation from responses
Trade show picker integration
Trade Show Calendar
Centralized calendar that aggregates everything: trade show dates, client meetings, task deadlines, team schedules, and saved events from the global database. Month, week, and day views.
Auto-sync with trade show database
Task due dates on calendar
Team schedule coordination
Deadline & reminder alerts
Project & Task Management
Auto-create projects from accepted proposals with booth specs, budget, and timeline pre-filled. Manage tasks with assignment, priority, due dates, comments, and attachments.
Auto-create from proposals
Material checklists from line items
Task comments & attachments
Status: Planning → In Progress → Completed
Team Management & Roles
6 role types with granular permissions: Owner, Manager, Sales Rep, Designer, Accountant, and Viewer. Invite team members via email, assign contacts and opportunities, control pipeline access per user, and track activity.
6 roles: Owner → Viewer
Per-module read/write permissions
Invitation system with email
Full activity & audit log
Global Trade Show Database
Access thousands of trade shows worldwide with exhibitor lists, venue details, categories, and dates. Search by country, industry, or keyword. Import exhibitors directly into your CRM with AI-powered data enrichment.
Thousands of global events
Exhibitor lists with company details
Filter by country, category, date
One-click import + AI enrichment
Partner & Client Portals
Share proposals, contracts, invoices, and payment requests via branded client portals with unique links. Give external partners granular access to specific opportunities with magic-link authentication.
Branded client portals
External partner access (magic link)
Granular per-opportunity permissions
Portfolio showcase for past projects
AI-Powered Features (Claude)
Built-in AI powered by Anthropic Claude: generate complete proposals from a text description, auto-enrich exhibitor contacts with company data, power your website chat widget with intelligent conversations, and get AI-assisted lead qualification.
AI proposal generation from description
Contact enrichment from trade shows
AI chat widget for lead capture
Usage tracking & cost control
Reports & Analytics
Visual dashboards with revenue charts, pipeline health, lead conversion rates, proposal win/loss, invoice collection metrics, payment trends, expense summaries, and team performance. Export to PDF and Excel.
Revenue & pipeline analytics
Lead source & conversion tracking
Invoice & payment reports
Team performance & activity metrics
Complete Branding & Customization
Upload your logo, set brand colors, add your slogan. Your branding appears everywhere: proposals, invoices, contracts, emails, client portals, and the chat widget. Auto-extract branding from your website URL.
Logo, colors & slogan
Applied to all client-facing docs
Website branding scraper
Custom email templates
Affiliate & Referral Program
Built-in affiliate system: create referral codes, track sign-ups, and manage commissions connected to Stripe. Grow your user base through partner referrals with automatic tracking and payouts.
Referral code generation
Commission tracking via Stripe
Partner performance dashboard
Automatic referral attribution
Paperless Workflow
Your clients approve everything from their browser
No more printing, scanning, emailing PDFs back and forth, or chasing signatures. Every step — from proposal to payment — happens electronically via branded portal links.
1
Proposal Approval
Client receives a branded link, views the full proposal with booth specs and render images, and approves or requests revisions — all in their browser.
2
Contract E-Signature
Contract auto-generates from the approved proposal. Client signs electronically via the portal — no printing or scanning needed. Both parties get signed copies.
3
Invoice & Online Payment
Invoice auto-generates with correct amounts. Client views it via branded link and pays online — via bank transfer, Stripe, PayPal, Wise, or 5 other methods.
4
Payment Confirmation
Client confirms payment through the portal or pays via Stripe. You get real-time status updates — from sent to viewed to partially paid to fully paid.
Every document — proposals, contracts, invoices, and payment requests — is shared via a unique branded portal link with your company logo and colors. Your clients see a professional experience. You save hours of admin work per project.
Exclusive Feature
Signal Explorer: Find Your Next Client
Access our global database of trade shows and exhibitors. Browse events by country, category, and date. See which companies are exhibiting and import them directly into your CRM as potential booth-building leads.
Browse thousands of trade shows worldwide
Access exhibitor lists with contact details
See which channels are available (website, email, phone, social)
Exphora is the only CRM specifically built for trade show booth builders and exhibition service companies. Unlike generic CRMs like HubSpot or Salesforce, Exphora is purpose-built with features like visual pipelines for booth projects, branded proposal and invoice builders, contract management, and Signal Explorer — a global trade show exhibitor database. Plans start at $49/month with a 3-day free trial.
What is Exphora?
Exphora is a SaaS CRM platform that combines 12+ modules into one platform for booth builders: client management, lead center, visual sales pipeline, proposals, contracts, invoices, expense tracking, email marketing, project management, calendar, reports, and a global trade show exhibitor database (Signal Explorer). It is available in 9 languages and serves booth builders worldwide.
Who is Exphora for?
Exphora is built for booth construction companies, exhibition stand designers, expo service providers, trade show general contractors, custom stand builders, modular booth suppliers, AV and exhibition installation companies — from solo designers to large international firms. Anyone who builds or services trade show exhibits will find it useful.
What software do exhibition companies use?
Most exhibition companies use generic tools like spreadsheets and email, but Exphora is the only CRM designed specifically for the trade show industry. It offers booth-project-specific pipelines, a global exhibitor database to find new clients, proposal and invoice builders, and project management tailored to exhibition timelines — all in one platform.
What is Signal Explorer?
Signal Explorer is Exphora's exclusive trade show intelligence feature. It gives you access to a global database of trade shows and their exhibitors. Browse events by country, category, and date, discover which companies are exhibiting, and import them directly into your CRM as leads — allowing you to reach potential clients before your competitors.
What is the Booth Designer?
Booth Designer is a parametric 3D booth design tool that runs entirely in your browser. Set dimensions, materials, lighting and furniture — get a navigable 3D model plus production-ready outputs: electric plan, artwork list, production worksheet, and shareable client links. Free forever, no credit card.
Is the Booth Designer really free?
Yes — Booth Designer is free forever, no credit card required. You get unlimited saved designs, electric plans, artwork and production lists, and shareable client links. Paid Exphora plans add CRM features like sales pipeline, proposals, invoicing, and Signal Explorer.
How is Booth Designer different from AI render tools?
AI render tools create static images from prompts — beautiful but not buildable. Same prompt produces a different stand each time, dimensions are guesses, and your fabricator cannot open a JPEG. Booth Designer generates real 3D geometry — every dimension you enter is what gets built. Production-ready from the first preview.
Do I need an Exphora CRM account to use the Designer?
No, just a free Exphora account. The Designer is fully usable on its own. If you also run a booth-building business, paid Exphora plans add CRM tools (sales pipeline, proposals, invoicing, trade show database) on top of the Designer.
How does Exphora compare to HubSpot or Salesforce?
Unlike HubSpot or Salesforce, Exphora is purpose-built for the trade show industry. It includes features generic CRMs lack: a global exhibitor database (Signal Explorer), booth-project pipelines, exhibition-specific proposal templates, and trade show calendar integration. It is also more affordable — starting at $49/month vs hundreds for enterprise CRMs — and requires no complex setup.
How much does Exphora cost?
Exphora offers three plans: Starter at $49/month ($490/year) for 1 user, Pro at $199/month ($1,990/year) for up to 5 users, and Enterprise at $399/month ($3,990/year) for up to 10 users with extra seats at $25/month. All plans include a 3-day free trial. Annual billing saves approximately 2 months.
Does Exphora offer a free trial?
Yes, every plan comes with a 3-day free trial. A credit card is required to start the trial. You can cancel anytime before it ends without being charged. This lets you try all features risk-free.
What languages does Exphora support?
Exphora supports 9 languages: English, Turkish, German, French, Spanish, Italian, Polish, Chinese, and Latin American Spanish. The entire interface, guided tours, and email templates are fully translated.
Is my data secure?
Yes. Exphora uses enterprise-grade security with encrypted data transmission (HTTPS/TLS), secure authentication with JWT tokens, and role-based access control. Payment processing is handled by Stripe — your financial data is never stored on our servers.
Ready to grow your booth building business?
Stop juggling spreadsheets and emails. Start managing your entire trade show business from one powerful CRM built specifically for booth builders.
