For bespoke fabrication studios building one-off booths in wood, metal, glass and resin — with shop-floor BOMs, finish samples, render-led approvals and tight margin tracking on every project.
You don’t rent kits — you build one-off booths from sketch to fabrication. CNC-cut plywood, welded steel, two-pack lacquer, custom backlit acrylic. Every project is a unique BOM, a unique render cycle and a unique margin equation. Your clients buy the design first, the price second, and they want to see it photoreal before they sign.
These are the operational headaches that custom builders live with every week. HubSpot, Salesforce, Pipedrive and Monday will not fix them — Exphora was built around them.
Three rounds of revisions on the 3D renders before the client signs. Each round burns designer hours, but generic CRMs have no render-gallery field, no version history, no “R3 approved” status. Approvals live in WhatsApp threads and email PDFs.
18 mm birch ply, 6 mm white acrylic, 40×40 RHS steel, oak veneer, brushed brass — each booth is a unique bill of materials. Pricing it requires CAD-aware quantity takeoffs and a CRM that can hold 80+ line items per quote, not 5.
You quoted 120 hours of fabrication. The carpenter took 168. You quoted 400 € of finishes. The two-pack actually cost 720 €. Without job-cost tracking against the original quote, margin leaks invisibly until year-end accounting.
The 3D designer signs off the look. The shop-floor team needs cut sheets, joinery details, hardware schedules and finishing specs. Half the questions get re-asked because the CRM can’t hold the design package, only attachments to a deal.
Hall ceiling height varies. Floor loading caps differ. Rigging permits differ between Frankfurt, Las Vegas and Dubai. You need venue-specific notes on every project, not free-text deal notes that nobody re-reads on install day.
One-to-one with the pain points above. No add-ons, no per-seat upcharges, no “just build a custom field” — these ship pre-built.
Every render version (R1, R2, R3, R4 final) lives on the booth record with date, designer, client comments and an approve/reject button. The signed render is auto-attached to the contract — disputes about “which version did we agree on” disappear.
Native quote builder with unlimited line items, per-material cost ledger (sheet goods, metals, finishes, hardware, fixings) and a margin column on every line. You see gross margin live as you build the proposal — and the client sees only the line totals.
Time entries from the shop floor (carpentry, metalwork, finishing, rigging) post against the quoted hours. Material receipts post against quoted materials. Your project dashboard shows quoted vs. actual margin in real time — not at year-end.
The 3D model, cut sheets, joinery details, finishing schedule and hardware list are all attached to the booth record (not a deal note). The shop-floor team opens one link to see everything they need to fabricate.
Per-event venue fields: ceiling height, floor loading, rigging rules, electrical regs, fire-rating requirements. Auto-populated from Signal Explorer where available. Install crew opens the booth and sees the venue rules without asking the project manager.
A real, end-to-end workflow showing how Exphora replaces the spreadsheet + email + Dropbox + DocuSign + Xero stack with a single record of truth.
Client brief: “Premium spirits brand, 9×6, hospitality bar, tasting counter, dark wood, brass accents, IFA Berlin.” AI proposal generates first-pass narrative, materials shortlist and ballpark price band. Designer takes it from there.
R1 sent. Client wants warmer brass. R2 sent. Client wants higher ceiling band. R3 sent. Client approves. All versions live in the render gallery with comments. Approved render auto-attaches to contract.
82-line BOM: birch ply, blackened steel, brushed brass, walnut veneer, dimmable LED strips, fabricated bar top. Margin column shows 31% gross. Proposal goes out, client signs in 4 days.
Shop foreman opens the booth record on tablet. Cut sheets, joinery details, finishing schedule all attached. Time entries log against quoted hours. Margin dashboard updates daily — finishing went 18 hrs over but joinery came in 12 hrs under. Net margin holds.
Install crew sees venue notes (Berlin Hall 23: 6.5m ceiling, 750 kg/m² floor). Booth installs clean. Client signs handover on portal. Final invoice issued, project closed at 29% actual margin vs 31% quoted — variance logged for next year’s pricing.
Each module is opinionated for this segment's workflow — no Notion, no Trello, no eight-app stack.
Every render version with comments, approval status and signed-version lock to the contract.
Unlimited line items with per-material cost ledger and live margin column.
Time and material actuals post against the quote in real time. See margin slippage before it happens.
Everything custom builders ask before committing to Exphora.
Yes. The quote builder supports unlimited line items grouped by category (sheet goods, metals, finishes, hardware, electrical, AV, labour). Per-material cost ledger and a live margin column let you see gross margin while you build the quote — clients see only the totals you choose to expose.
Every render upload becomes a versioned entry in the booth record (R1, R2, R3…). Clients view via the branded portal, leave comments per version and click an approve/reject button. The approved render is automatically attached to the e-signed contract so there is one source of truth.
Yes — with role-based access. Fabrication roles see cut sheets, joinery details, hardware schedules and finishing specs. They do not see margin or commission data. Client-facing fields are filtered out for shop-floor users.
Yes. Time entries (per task, per craft) post against the quoted budget. The project dashboard shows quoted vs actual hours and quoted vs actual material spend, with margin variance in real time.
For the rapid layout and client-facing 3D walkthrough, yes — the free Exphora 3D Booth Designer with parametric editing covers most early-stage design needs. For deep joinery and CNC cut sheets you’ll typically still use SketchUp / Vectorworks / Cinema 4D and attach those files to the booth record.
Start free in minutes. Import your contacts. Ship your first AI-generated proposal today — and try the 3D Booth Designer with no credit card.
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