For independent designers and architecture studios delivering 3D concepts, technical specs, render packs and CAD handovers — without rebuilding a portfolio CRM out of Notion + SketchUp + Figma + Trello.
You don’t fabricate. You design. Clients hire you for the concept, the renders, the technical drawings and the spec sheet — then hand the package to a builder. Your deliverable is intellectual: 3D model, render set, plan/elevation/section drawings, materials schedule, lighting plot. Your CRM has to organise design IP and design hours, not booth steel.
These are the operational headaches that designers live with every week. HubSpot, Salesforce, Pipedrive and Monday will not fix them — Exphora was built around them.
Project A’s 3D file is in Dropbox. The renders are in Figma. The drawing set is in PDF on Google Drive. The client comments are in email. Reopening a 6-month-old project to do a revision takes 40 minutes of file hunting before you draw a line.
You bill at €120/hour for senior design and €70 for junior. Time spreadsheet lives in Toggl. Invoices live in Xero. The CRM has no idea how many design hours have been spent on the project — so you can’t see margin until you reconcile three apps.
Builders ask for editable CAD. Some clients commission with full IP transfer; others license the design for one show only. Without a contract clause library and per-project IP terms, you bleed design value to anyone with a copy of the .skp file.
“Show me every double-decker hospitality booth we’ve designed in the last 3 years” — and you can’t. Past projects are PDFs in folders, not searchable records with tags for typology, sector, materials and style.
Architects ship beautifully laid-out spec books — title block, drawing list, materials schedule, lighting plot. Generic CRMs export ugly PDF quotes that hurt the brand and lose the pitch before the price is read.
One-to-one with the pain points above. No add-ons, no per-seat upcharges, no “just build a custom field” — these ship pre-built.
Every booth has slots for 3D model files, render sets (versioned), drawing PDFs (plan/elevation/section), materials schedule, lighting plot and threaded client comments. One link replaces SketchUp + Dropbox + Figma + email.
Log design hours per task with role-based rates (senior / junior / 3D / drawings / renders). Project margin updates live as hours post. Invoice generation pulls hours straight from the timesheet — no Toggl reconciliation, no Xero double-entry.
Pre-built clauses for full IP transfer, single-show licence, multi-show licence, builder-modification rights. Each contract carries its own IP terms; portal lets builders download only what their licence allows.
Tag every project with typology (single-deck / double-deck / island / inline), sector (auto / FMCG / pharma / tech), materials (wood / metal / fabric) and style (minimal / hospitality-led / experiential). Filter your back catalogue in seconds.
Branded spec book template: title block, drawing list, render gallery, materials schedule, lighting plot, narrative. Multi-page, designed-by-designers PDF that clients are proud to forward to their builder.
A real, end-to-end workflow showing how Exphora replaces the spreadsheet + email + Dropbox + DocuSign + Xero stack with a single record of truth.
Brief lands. You spin up a project in Exphora, attach moodboard images, write the concept narrative. AI helps draft a first-pass design proposal with hours estimate by role (40 hrs senior, 60 hrs junior, 30 hrs 3D).
Senior designer sketches in Procreate, attaches to project. 3D designer builds base massing in SketchUp + Exphora’s parametric tool, attaches model. Time logged per task; project margin shows you’re tracking 8% under quoted hours.
R1 set of 6 renders uploaded to render gallery. Client comments per image via portal. R2 addresses comments. R3 final. Approved renders auto-attach to the client’s spec book.
Junior designer produces plan, elevations, sections in Vectorworks, exports PDF set. Materials schedule and lighting plot uploaded. Spec book PDF auto-generates with title block and your studio brand.
Client commissions with single-show licence. Contract carries the licence clause. Builder gets portal access to download approved renders + drawings (no editable .skp file). Final invoice issued from logged hours; project closes with 22% net margin.
Each module is opinionated for this segment's workflow — no Notion, no Trello, no eight-app stack.
Every booth has slots for 3D files, render sets, drawing PDFs, materials schedule and threaded comments.
Log hours per task at role-specific rates. Margin updates live; invoices pull from timesheet automatically.
Pre-built clauses for full IP transfer, single-show or multi-show licences. Portal enforces what builders can download.
Everything designers ask before committing to Exphora.
Yes — Exphora has a design-led mode where the booth record is your project workspace (3D, renders, drawings, materials schedule, lighting plot, threaded client comments). You can disable fabrication-side fields and surface only what a design studio needs: time, IP terms, spec book, invoicing.
Yes. Time tracking supports per-role rates (senior / junior / 3D / drawings / renders / project mgmt). Hours post against project margin live, and invoice generation pulls straight from the timesheet — no Toggl + Xero reconciliation.
Each contract carries an IP/licence clause from the library (full transfer, single-show, multi-show, builder-modification rights). The client portal enforces what builders can download — a single-show licence might allow PDF renders but not the editable SketchUp file.
Yes. Tag every project with typology (single-deck / double-deck / island / inline), sector, materials and style. Search and filter in seconds — “show me every minimalist FMCG island we’ve done in fabric” is a one-click query.
Yes. The spec book template is multi-page with title block, drawing list, render gallery, materials schedule, lighting plot and narrative — branded to your studio. Clients are happy to forward it to their builder unchanged.
Start free in minutes. Import your contacts. Ship your first AI-generated proposal today — and try the 3D Booth Designer with no credit card.
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