How to Send a Contract with Electronic Signature

Contracts are where most booth projects either accelerate or stall. Exphora removes the chase by generating a contract directly from the accepted proposal and managing the dual-sign flow inside the same client portal — no DocuSign, no PDF round-trips.

What's in the auto-drafted contract

• Project specs from the accepted proposal (size, stand type, build details, AV).
• Pricing, payment milestones, and currency.
• Build, install, and dismantle dates.
• Standard clauses: cancellation, force majeure, IP, confidentiality, governing law.
• Signature blocks for both parties with a full audit trail (IP, timestamp, browser, geolocation).

Sending the contract

1. 1

   Open the accepted proposal

   Go to Proposals, find the accepted one, and click Generate Contract. A draft opens with all specs and price terms inherited from the proposal.

2. 2

   Review and customize clauses

   Edit any clause in-line. You can swap your standard template, add an addendum, or attach extra files (insurance, GC permits).

3. 3

   Add signatories

   Set who signs from your side and who signs on the client side. Multiple signatories per side are supported (e.g. legal + project lead).

4. 4

   Send via branded portal

   Click Send. The client opens your branded portal, reviews the contract, and signs by drawing or typing their name. Both sides receive a signed PDF copy.

5. 5

   Track and archive

   The contract status updates in real time (sent / opened / signed). Once fully signed, Exphora stores the PDF plus the audit trail under the project record.